Privacy Policy

Eventage Ltd: Privacy Policy

Eventage Ltd is committed to protecting and respecting your privacy.  This policy explains when and why we collect personal information about people who visit our conference registration and abstract submission websites, how we use this information, the conditions under which we may disclose it to others and how we keep it secure.

We may change this Policy from time to time so please check this page occasionally to ensure that you are happy with any changes.  By using our conference registration and abstract submission website which is powered and supported by Eventsforce, you are agreeing to be bound by this policy.

Who Are We?

Eventage Ltd has been appointed by the Society for Acute Medicine to process delegate registrations and poster abstract submissions.  Eventage Ltd is a registered company (334842) with registered address Hazeltonhead Farm, Mearnskirk, Glasgow G77 6RS.

How do we Collect Your Information?

We collect information from you when you register to attend the Society for Acute Medicine conferences or when you submit a poster abstract to the conferences.

What Type of Information is Collected from you?

The personal information that we collect may include your name, your email address, you contact number, your address, your place of work, your job title and your IP address.  If you are making a payment online your card information is not held by us, it is collected by our third party payment processors, who specialize in the secure capture and processing of credit/debit card transactions.

How is Your Information Used?

We may use your information to:

  • Process your registration to attend the SAM conference;
  • Update you on plans and arrangements for the SAM conference;
  • Seek your views or comments on the SAM conference;
  • Process your poster abstract submission;
  • Update you on your poster abstract submission and any associated arrangements.

We review our data retention periods on a regular basis and will hold your personal information on our systems for as long as is necessary for the relevant activity.

We may contact you about future Society for Acute Medicine conferences unless you have opted out of receiving this information at the point of registration.

Who has Access to Your Information?

We will not sell or rent your information to third parties.

We will not share your information with third parties for marketing purposes.

Third Party Service Providers working on our behalf: we may pass on your information to our third party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks associated with your registration and/or poster abstract submission.  When we use third party service providers we will only disclose the personal information necessary to deliver the service.

Exhibitors and Sponsors: your name, job title and institution may be made available to exhibitors and sponsors at the Event.

Accessing and Updating Your Information

The accuracy of your information is important to us.  If you change your email address or any of the information we hold is inaccurate or out of date please contact us at: info@eventage.co.uk; or write to us at Eventage Ltd, Hazeltonhead Farm, Mearnskirk, Glasgow, G77 6RS. 

You have the right to ask for a copy of the information Eventage holds about you.

Security Precautions

When you give us personal information, we take steps to ensure that it is treated securely.  Credit and debit card information is not held by us; it is collected by our third party payment processors who specialize in the secure capture and processing of credit/debit card transactions.

Where we have given or you have chosen a password to access certain parts of our websites you are responsible for keeping this password confidential.

Our websites may contain links to websites run by other organisations.  This privacy policy applies only to our website.  If you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of third party sites.


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